The Department of Administration is mandated to ensure proper management and coordination of administrative processes and procedures for the implementation of all agriculture programs and projects for the enhancement of food and nutrition security in Liberia.
The Ministry of Agriculture is headed by a Minister. The Deputy Minister for Administration serves as the principal deputy and proxy. He runs the Ministry in the absence of the Minister, who maybe out of the country or across the country on official duties. He/she is assisted by the Assistant Minister for Administration.
Six divisions serve as supporting arms of the administration. Their combined efforts help the administration effectively and efficiently manage and coordinate the affairs of the ministry. They are Finance, Procurement, Internal Audit, Human Resource, Asset Management, Communication. They are headed by Directors.
The Procurement Unit conducts all procurement activities of goods, services and works in compliance with the regulations and procedure of the Public Procurement & Concessions Commission (PPCC).
The responsibilities of the unit is to prepare the Ministry’s annual procurement plan, prepare invitations to bid, requests for quotations, request for proposals bidding documents, including
schedule and specifications; Conduct bid opening procedure in accordance with the Act; ensures that procedures and processes are in compliance with the provision of the PPCA; monitors the performance of contract award; conduct the assessment of the quality of goods, works and services that are to be procured for the Ministry. The Unit is headed by a Director.
Director: Mrs. Mutricia Sherman
The Human Resource Division Perform Human Resource functions relating to staff recruitment, placement, career development, promotion, training, job classification, salary administration, staff relations and other areas of Human Resource. It also supervises controls, conducts, coordinate employees’ training, prepare terms of references for MOA staffs and monitors staff performance & attendance at the Ministry of Agriculture. It also oversees all social and employees’ welfare programs and activities; carries out job analysis, formulates and interprets personnel policy; arranges transfers of staff, advertises vacancies, interviews and tests applicants, selects most suitable candidates and settles terms of employment or submit personnel listing to the Civil Service Agency and Ministry of Finance Planning and Development ; organizes and administers staff consultation and grievance procedures; negotiates settlement of appeals and complaints; constructs and reviews salary scales; plans and administers career development schemes; provides advice and counseling to staff members; assists in planning and organization of staff services, such as pension schemes and other welfare provisions; controls maintenance of personnel records; and organizes staff recreation activities etc.
Director: Mrs. Maryan Blidi
Internal Audit Division
The Internal audit Secretariat is inherent in Section 38 of the Public Financial Management (PFM) Act of 2009, which mandates the establishment of an Internal Audit Department for each public sector entity.
The function of the internal audit function Division is to ensure an effective and independent Internal Audit function that is not controlled by the entities that are the subject of internal auditing. It also incorporates internal audit results in the `priority setting, planning and decision making processes at the various public sector entities; and progressively build the capacity of internal audit functions in the various ministries and agencies as the provision of financial management responsibilities is devolved to Ministries and Agencies.
The Finance Division is responsible to ensure accurate and appropriate financial accounting and management of resources made available to the Ministry for effective execution of projects and programs.
It makes budgetary appropriations as well as professionally coordinates and manages the financial resources to ensure budget performance in accordance with GOL policies and procedures for improved service delivery to farmers.
This division provides storage facilities and maintenance to all assets of the ministry, the Central Agriculture Research Institute (CARI) in Suakoko, Bong County and other facilities across the country. These include buildings, generators, vehicles and agro-machines such as tractors and rice milling machines.
Its activities also include the repair of vehicles, all renovation and repair works of buildings and other facilities, assess and supervise on-going projects in line with its functions, secure insurance for all vehicles and to establish a standardized mechanism to track, monitor and manage the Ministry’s assets.
The Division is responsible for data processing, storing, updating, printing data and providing help desk to end users. The Division monitors and maintains all of the computer system, networks and making sure they are functioning properly, troubleshooting systems and network problems, diagnosing and solving hardware/software faults. The Division also serves as webmaster for the Ministry`s Website and works in collaboration with other divisions in achieving the statutory mandate of the Ministry.
Based on the evolution of Information Technology (IT) the division provides periodical training to end users on best methods in using the various applications to improve efficiency and productivity at the Ministry.
Acting Director: Gaylay D. Saygbe
Cell #: (+231) 886359325/0770294278
The Communications Division is responsible to create, capture, access, collect, and publish all agriculture-related information with a view to stimulate increased food production, promote and provide visibility to the activities and achievements of the ministry that will help improve food security and sustainable national development.
Currently, the division is coordinating the activities of all media related activities of all projects in close collaboration with the various project coordinators and media specialists.
Director: Mrs. Gertrude F. Deshield
Tel: +231(0) 777813934